You can be more productive if you improve your listening skills at work.
The following tips will help demonstrate that you really are listening.
Don't interrupt the speaker
Be prepared to take notes
Maintain eye contact
Lean toward the speaker
Nod your head, where appropriate
Ask questions and repeat instructions
Every job requires different skills, but almost all jobs require that you listen well and follow instructions. Listening may be one of the most important skills to have on the job, and in your personal life.
Listening carefully will help you:
Understand what you are expected to do
Understand and complete assignments
Show support and build rapport
Work better with your boss, co-workers, and customers
Understand and resolve problems
Ways to minimize distractions:
Meet in quiet place, an office or meeting room.
Close the door, if at all possible.
Turn off the radio
Ask someone to take all phone calls during the meeting.
If you are the boss, it will be easier to control or eliminate distractions. If you are the subordinate, then you may have to speak up if there are too many distractions.